Page X of Y in a Word Document. - Computing and Networks

pjb007 · 30-04-2007, 09:47

I've used a Page X of Y in the footer of a Microsoft Word document.

The first two pages are not made part of the word count to I set it to start at page 3 which works.

However I need to reduce the Y value by 2. It looks OK till you get to the last page then it looks like there are two pages missing.

Any ideas?

Dave 8o] · 30-04-2007, 10:31

First (if you haven't already done it) you need to use a section break to split your document into two pieces. At the end of the second page, select Insert, Break from the menu. Select Next Page from the dialog box. You will be able to see the section break if you select the normal view.

Now go to your footer in the second section and select the number of pages field and delete it, keep the cursor when the number of pages field was and select Insert, Field from the menu.

Select the Numbering Category in the left column, now find SectionPages in the right column and highlight it. Click OK and you should now see a counter that shows the number of pages in the second section.

If this doesn't work, then I believe you can build a formular into a field, so you should be able to do something like {NumPages -2} but check the Help for the syntax.

pjb007 · 30-04-2007, 12:03

Thanks, I'm in a right mess on the Sections is there a way to delete them all so you can start again.

Microsoft tutorial on deleteing was usless!

Dave 8o] · 30-04-2007, 12:12

If you change to the Normal view View, Normal then you can see the section breaks.

Putting your cursor on the section break and hitting the Del key will get rid of it, however make sure that you save your document first, as it may change things.

pjb007 · 30-04-2007, 12:16

Think I've got it, I don't use the tool that shows line returns, tabs etc. Switched it on and I could then delete the sections

Hopefully thats done it. I'll add the Page X of Y later then.

pjb007 · 30-04-2007, 12:41

I don't beleive it.

I've followed your post two on putting that section page numbers field in and when you get to the landscape pages it resets itself because of the difference in page layout it requires a new section.

Edit 1
Got it!

Delete the field that shows the total number of pages and add i tmanually, it won't change now.

Dave 8o] · 30-04-2007, 15:48

Quote:

Originally Posted by pjb007

Delete the field that shows the total number of pages and add i tmanually, it won't change now.

lol That will do it.

pjb007 · 30-04-2007, 15:53

I can't believe how complex it is.

Shame that there is not a management dialogue box to say use this header on every page and this footer for this section, then a different footer for this section and so on.

I mean lots of people must create documents with covers, then pages that have pages numbered i, ii, iii, iv, then 1, 2, 3 and so on.

whoever,hey · 30-04-2007, 15:58

Quote:

Originally Posted by pjb007

I can't believe how complex it is.

Shame that there is not a management dialogue box to say use this header on every page and this footer for this section, then a different footer for this section and so on.

I mean lots of people must create documents with covers, then pages that have pages numbered i, ii, iii, iv, then 1, 2, 3 and so on.

Yeah, but that wouldn't be as powerful would it.

30-04-2007, 09:47	#1
pjb007 Forum Member Join Date: May 2003 Location: Shropshire - (Tx: The Wrekin) Services: Sky+, Sky Broadband Connect, Sky Talk. OS: XP Pro, Vista Home Premium Posts: 9,936	Page X of Y in a Word Document. I've used a Page X of Y in the footer of a Microsoft Word document. The first two pages are not made part of the word count to I set it to start at page 3 which works. However I need to reduce the Y value by 2. It looks OK till you get to the last page then it looks like there are two pages missing. Any ideas?

30-04-2007, 12:41	#6
pjb007 Forum Member Join Date: May 2003 Location: Shropshire - (Tx: The Wrekin) Services: Sky+, Sky Broadband Connect, Sky Talk. OS: XP Pro, Vista Home Premium Posts: 9,936	I don't beleive it. I've followed your post two on putting that section page numbers field in and when you get to the landscape pages it resets itself because of the difference in page layout it requires a new section. Edit 1 Got it! Delete the field that shows the total number of pages and add i tmanually, it won't change now. Last edited by pjb007 : 30-04-2007 at 12:43.

30-04-2007, 10:31	#2
Dave 8o] Forum Member Join Date: Apr 2000 Location: Leeds Services: Sky+ v2, Talk Talk - yuk Posts: 1,613	First (if you haven't already done it) you need to use a section break to split your document into two pieces. At the end of the second page, select Insert, Break from the menu. Select Next Page from the dialog box. You will be able to see the section break if you select the normal view. Now go to your footer in the second section and select the number of pages field and delete it, keep the cursor when the number of pages field was and select Insert, Field from the menu. Select the Numbering Category in the left column, now find SectionPages in the right column and highlight it. Click OK and you should now see a counter that shows the number of pages in the second section. If this doesn't work, then I believe you can build a formular into a field, so you should be able to do something like {NumPages -2} but check the Help for the syntax.

30-04-2007, 12:03	#3
pjb007 Forum Member Join Date: May 2003 Location: Shropshire - (Tx: The Wrekin) Services: Sky+, Sky Broadband Connect, Sky Talk. OS: XP Pro, Vista Home Premium Posts: 9,936	Thanks, I'm in a right mess on the Sections is there a way to delete them all so you can start again. Microsoft tutorial on deleteing was usless!

30-04-2007, 12:12	#4
Dave 8o] Forum Member Join Date: Apr 2000 Location: Leeds Services: Sky+ v2, Talk Talk - yuk Posts: 1,613	If you change to the Normal view View, Normal then you can see the section breaks. Putting your cursor on the section break and hitting the Del key will get rid of it, however make sure that you save your document first, as it may change things.

30-04-2007, 12:16	#5
pjb007 Forum Member Join Date: May 2003 Location: Shropshire - (Tx: The Wrekin) Services: Sky+, Sky Broadband Connect, Sky Talk. OS: XP Pro, Vista Home Premium Posts: 9,936	Think I've got it, I don't use the tool that shows line returns, tabs etc. Switched it on and I could then delete the sections Hopefully thats done it. I'll add the Page X of Y later then.

30-04-2007, 15:53	#8
pjb007 Forum Member Join Date: May 2003 Location: Shropshire - (Tx: The Wrekin) Services: Sky+, Sky Broadband Connect, Sky Talk. OS: XP Pro, Vista Home Premium Posts: 9,936	I can't believe how complex it is. Shame that there is not a management dialogue box to say use this header on every page and this footer for this section, then a different footer for this section and so on. I mean lots of people must create documents with covers, then pages that have pages numbered i, ii, iii, iv, then 1, 2, 3 and so on.